Is multi tasking the only way!?

We’ve all heard of the term multi-tasking. It’s when we are doing a number of things at the same time. For example checking emails, while writing a report, while talking to someone on the phone.  We divide our attention over a number of projects all at the same time. This is now a common feature of how we work, however is it the most efficient?

The Myth of Multitasking

Think about the laws that are in place now that don’t allow you to drive and use your cellular phone. What’s the reason? Simply because dividing your attention will divide your focus and mistakes happen.

Research has shown that when people have to divide their attention it can take more time to get all tasks done. The amount of time lost depends on the complexity of the task. You see when we have to do two or more things we have to start to decide and prioritize what is most important. Of course this takes some time, causes stress and slows us down further.

FACT when you multitask instead of getting more done you will find that your efficiency actually decreases and all tasks take longer!

The Answer? Single Tasking!

Doing one thing and focusing only on one task is the key. Take a day to do this and see how much more you accomplish. It can seem that this will slow things down but in fact you can get things done better. I know you’re thinking that not to be interrupted and do only one thing is easier said than done!

Without interruption? Perhaps you’re thinking, “That’s easier said than done.”

Here’s some top tips for getting more done more efficiently

1. Write out a to-do list. Create categories on the list for household duties, work duties, etc. Under each section write out what you must do in order of priority.

• Once you can see what you have to do and what is most important you will be in a better position to start and get things done.

1. Carry a notebook. Have it handy so if you have ideas or need to do something else you can write it down and then get back to concentrating on your current project. This means you won’t forget your ideas later on.
2. Remove distractions. Turn off any and all gadgets that will stop you from completing your task, for example phones, email programs etc.

• If you feel the urge to check your email, simply take a deep breath and continue working. Don’t worry; your email’s not going anywhere! It will still be there in the same place when you finish your current task.

1. Create blocks of time to do tasks. Research has show that out of every 1 hour block of time, maybe only 20 minutes will be productive. So decide how long you can work on a task and be productive at it and set out your day in blocks of X minutes/hours.

• Always ensure that you include blocks of time for “unexpected” events. This allows you flexibility.
  

Since you may be accustomed to multitasking, single-tasking might take time to get used to.

However, concentrating on and focusing on one task at a time will help you clarify what you need to do and how to do it.

By undertaking single tasking you can decrease stress levels, focus more and become more productive.

Do you find yourself not knowing where things are? You’re looking for something and you are sure you left it in such and such a spot only to find you can’t find it! Is this you? I know it happened to me until I became more organized. Some people avoid the mess in their houses but it’s best to be organized to make your life easier!

If any of the above sounds familiar perhaps you need to think of a strategy for organization. By being more organized you will find your life is easier and you don’t stress out as much as you used to! Below I have listed a few organizational strategies that I use.

1. Every Day Tidy Up A Little

Don’t panic you don’t have to get the mops out and the dusters, what I am talking about here is doing a small tidy every day. By doing a little everyd

ay you will soon see the results. For example maybe tomorrow you will tidy your desk, then the next day your bedroom (or part of your bedroom)

• Aim to clean say 1 area in your house/apartment per week, perhaps 2. This is not overwhelming but you will see the difference. You need to get into a habit of cleaning and soon it will become second nature.

2. Find A Place for everything

The problem for most people is they don’t have a place for everything. Their desk may hold so many things but there is no order. So when they go to look for something they can’t find it! When everything has a place it is so much easier to find things.

3. Use It Or Dump It

Don’t hang onto things. If you don’t use it dump it. It’s so easy to horde things away and keep them just in case you might need them.  If you haven’t used it in the last few months get rid of it.  This can be items such as cds, pens, papers, receipts, or any item that you don’t really need. Be honest do you really need it?

5. Get Into A Routine

Get into a routine for organizing your life, your items that you own and for tidying up. It’s like anything – it’s a habit. The more you do it the easier it will become

Becoming super organized won’t happen overnight but by doing a bit every day and changing your habits you’ll see a huge difference.